In the current age of Safety, Environmental and Health heightened awareness, companies sometimes find it very difficult to stay on top of tracking compliance to all of the statutory requirements. To compound this, it is often necessary to expand on the requirements to ensure that other perceived risks are mitigated. All of this can lead to just another “clerical” responsibility heaped upon engineers, managers or supervisors.
Considering that none of the three are normally proficient in records keeping, it is no wonder that this seemingly simple activity most often falls by the wayside. Also, to consider is that in spite of the importance of this issue, the day to day firefighting, ever changing priorities and meetings can and will derail any good intention. Once derailed, it is very difficult indeed to get it back on track. As time goes by, the importance of the activity of compliance tracking is still on their minds, but they can never really get a good grip on how to get it under control.
Then one day, someone realizes that there is an audit, an inspection or a missed date that has the potential of causing real safety, environmental and/or health issues. Along with this, is the risk of legal and public image repercussions. Once this revelation is brought to light, all of the previous priorities that interfered with compliance tracking are now relegated to a lower priority so that everyone can scramble around to get these issues under control. Success is not guaranteed, stress increases, and other important work is put on hold. Inevitably, at the same time as this is happening, someone is thinking, “There’s got to be a better way of doing this!”.
Once the issues have been dealt with, the previous priorities now kick back in and it is back to “business as usual”.
The ideal situation to ensure that the important statutory issues are not overlooked or forgotten is to integrate them into a master schedule. The master schedule has many different inputs that come together to give an overall view of important activities that include: Production Schedule, Maintenance Master Schedule, Vacation Schedules and Outage Schedule. Including all of the compliance issues into an Integrated Master Schedule helps to keep everyone informed of the upcoming important activities.
Production Scheduling, Maintenance Scheduling, Vacation Scheduling and Outage Scheduling usually have rigor around keeping everything up-to-date. However, Compliance Tracking has historically been lacking in the same type of rigor.
That is the main reason that MRAC has added Compliance Tracking to our list of offerings. We specialize in closing the gaps in the maintenance/reliability administration. Over the past 20 years the MRAC partners have been able to be flexible enough to adapt to the ever changing needs of the our customers. We believe that our learnings and practical application of tools, concepts and principles have created both a rigorous and robust solutions to the common gaps within industry.